From Basic to Enterprise, Google has a wide variety of G Suite editions available for businesses. Not an easy decision, considering how important is to acquire software for a company. If it goes wrong or the tool isn´t what was expected, the consequences can be costly. Learn all about the different G Suite editions its pros, and cons to determine which one suits your business´s needs.
Making the right decision
Choosing software for a company seems like a complex task, right?. Well, it’s only a matter of taking the time to explore the different options. Knowing your business software needs will help you choose the right tool. All you have to do is compare its features against your needs. G Suite is the most popular business tool right now, it ensures productivity to companies. Also guarantees appropriate security levels for your data. Other suites in the market may not provide the same confidence as G Suite.
There are the main G Suite editions: Basic, Business, Enterprise, and Teams. Of course, there are other editions, but they serve specific business sectors. Some examples are the educational sector, non-profit and government. Next, we´ll explore the pros, cons and interesting features of these editions. We´ll also cover the most significant differences between them. Understanding the capabilities and differences between editions should be enough for companies to make the right decision.
This is what you´ll find in each G Suite edition
Of course, there´s a group of features that all G Suite editions share. Some of them you may know them already. Features like access to add-ons, mobile G Suite app access for users, work offline capabilities, no ads, customer support at all times and a 99.9% uptime guarantee. In addition to those features, you will find the following on all G Suite editions:
- Access to regular applications: Drive, Gmail, Docs, Keep and more.
- The ability to edit Microsoft files
- Password monitoring
These are all the different aspects you´ll find, depending on the G Suite edition your company is using.
Storage & Prices (for 2019)
As we mentioned before, there are three main G Suite editions. The Basic edition is $6 monthly per user. Its storage capacity is 30GB per user. This is the only G Suite edition that lets users pay for the whole year. An annual subscription is $50. It may seem practical to buy the whole year, but keep in mind you’ll be able to delete users only during the license renewal time. This can be highly inconvenient for companies.
The business edition is $10 monthly per user and you get unlimited storage. Finally, the Enterprise edition is $25 dollars monthly per user. It also comes with an unlimited storage capacity. These two editions can only be purchased on a monthly basis.
Team Drive is another fantastic feature present in all editions. Its an additional drive for teams besides the regular Google Drive each member has. All the data contained in that drive belong to the organization, not an individual member. When a member is no longer part of the organization, all data stays on that drive. This is very useful in the event that someone leaves the company, all of his/her data will be stored in the Team drive.
Data loss prevention & Google Vault feature: As technology evolves, companies must face the perils of handling sensitive information over the web. The risk of having data/sensitive information leaks is reduced with G Suite’s DLP. Admins can even set up alerts that will notify if someone is attempting to share data outside the organization. Google Vault is a tool used for archiving and it provides a few additional security features. Vault is the only way for admins to delete employee accounts without losing data. G Suite Basic edition does not have Google Vault, its license has an extra cost of $5 dollar per user.
G Suite Basic edition is good for:
Small businesses, one-man companies or freelancers. You have customer support from Google 24/7 and its 30 GB of storage is plenty for companies that size. Plus you have the chance to buy the annual license for more convenience and create customized emails.
G Suite Business edition is recommended for:
Mid-sized companies or one-man companies handling huge amounts of data. They can take advantage of this edition more than anyone else. This edition is also very reliable for companies handling sensitive information. Plus companies get access to premium features like Google Vault, Team Drives and many more.
This may seem like the right choice for most companies for obvious reasons. However, you should keep in mind how much your company deals with large quantities of data. This is important to avoid spending money on business tools you will not use.
G Suite Enterprise edition is good for:
This edition is recommended for large organizations who need a tier 2 of business edition features. Data loss protection and security management are more strict here due to the type of data it will manage.
There you have it, G Suite editions explained with its pros and cons. The main differences between the three of them are the different tiers of security and storage. Asses the pros and cons of these solutions against your business requirements to make a wise decision.