G Suite

How to set up Google email groups

By 5th June 2019 May 13th, 2020 No Comments
Google Email Groups

Google’s Gmail is one of the most used email clients in the world with 1.5 billion monthly users. In addition to it,  they have been catering business needs too with Google For Business and G Suite. Despite that, organizations and companies have encountered issues when managing their email groups. Learn to set up and optimize your Google Email groups.

Google Email Groups are very easy to set up, and companies use them to help certain divisions, like customer support. The most common task is sharing emails to a group. It’s like a collaborative inbox everyone can use.

Everyone who has ever used the tool knows that sending a group email in Gmail can get excessively tedious. However, you can easily overcome this problem by using the right tool. But let’s learn first how to set everything up.

Google Email Groups

Creating Google Email Groups in Gmail

Creating Google Email Groups is not complicated at all. Just follow these easy steps:

  • Log in to your mailbox.
  • Locate the Google Apps tab, and select Contacts.
  • Choose the people from the organization that you wish to add to that particular group.
  • Go to the label icon and select Create Label from the menu after clicking the Label icon
  • Select a name for the group and name the group
  • Click Save to save the recent activity.

That’s all you need to do in order to create as many Google Email Groups as you want. Now, the next step is to begin sending emails to everyone within respective groups. This tool helps people save time when attempting to communicate frequently with a designated group of people.

If you have additional content that you wish to share, use Google Email Groups to get it done quickly. Being able to divide audience lists is highly recommended for email marketing strategies. In a more individual approach, it is beneficial to stay in touch with everyone. 

Google Email Groups are also a good solution in case you and your relatives aren’t already using WhatsApp. As you can see this is a free tool that lets you use group email lists seamlessly.  The best part is that you won’t leave your Gmail inbox, now let’s discuss the downside.

Why Google Email Groups don’t work for team collaboration

In a working environment, like Sales, Google Group’s way of sharing emails represents a problem for the following reasons:

Hard to follow-up

A proper follow up on customer’s inquiries, or requirements is vital. Sadly this tool won’t offer the possibility of doing it properly. Mainly because the internal communication among team members using the interface is confusing. There’s no way to have a private chat to discuss anything without sending emails to everyone. Soon you’ll be clogging many team members inboxes with irrelevant information.

Disorganized Inbox

If you haven’t used this tool yet, you’ll notice that there’s no way to use it in an organized manner. Don’t forget that we’re talking about a business environment, so having a continuous thread of forwarded emails will affect communication.  As a result, productivity could be in a crash course right there. There’s no possible way to know who’s working on what. The only solution is to start shouting in the office to find out verbally.

Impossible To Delegate

Teams will have an awful time trying to delegate tasks appropriately. If an email arrives, there will be confusion about who is to reply emails, and a customer’s email may get unattended, putting the team’s accountability at risk there.

What is the best alternative to Google Email Groups?

Google Groups is a great option for one-to-many communication. However, when it comes to collaboration, it may not be the best option. 

The first option that comes to people’s mind is adding a new tool or software. Companies can even consider changing to another email client different from Gmail.

Now, all of these options may work, but they DO require taking time away to make the proper transition. Besides, everyone on the team will have to go through the learning curve to get it right. 

For this reason, the best alternative to Google Email Groups is Drag.

One true Shared Inbox to rule them all

Drag Shared Inbox is the best alternative to handle your shared inboxes like a total pro, without any additional logins or websites right from your Gmail inbox.

No More Email Confusion: Use Drag’s feature of individual notes on emails, so there’s space for proper planning and precise alignment with team members before replying a customer or provider.

Delegate Emails Seamlessly: Stop sending emails to recipients who have no use for that particular information. No more unnecessary cc, bcc, or fwd emails all the time.

Enhance Your Inbox Visuals: Drag’s Kanban View will make all levels of your email visible providing a whole new perspective of the way an inbox should look. You’ll have a clear knowledge of everything, and this will reduce the usual amount of time it takes every morning to know how to start working on the group’s incoming emails.

google email groupsDrag is helping more than 30,000 users in more than 150 countries. Help Desk, CRM, Marketing and Project Management all of these areas will be improved with Drag.

Drag makes everything more organized, with no learning curves or additional software, all from within the user interface of Gmail that is so familiar to everyone. Just add Drag Chrome Extension and let the magic start.

Drag turns Gmail into your Team’s Workspace – One single place to support customers, manage tasks and close deals, from the place teams love: Gmail. We are a Techstars-backed Company, trusted by 30,000 users around the World.

Join 90,000+ in the know.

Subscribe to get the latest tips on G Suite, Collaboration Tools and Email Productivity straight to your inbox.

Samantha Anacleto

Author Samantha Anacleto

More posts by Samantha Anacleto