Why Kanban has become extremely useful for business

 

Imagine living in world were every day you have to deal with overflowing email inboxes, lack of communication in the workspace and dissatisfaction. If you are lucky enough, you have never dealt with it before. But, unfortunately, many people have.

To solve these issues, there are many softwares and tools being developed every single day and tested by companies to boost creativity, productivity and improve workflow. And this is where the Kanban tool enters.

Do you know what is the Kanban method? Kanban is a productivity methodology that consists of transforming tasks into cards. Very simple but yet revolutionary. The great deal of transforming everything into cards, is to allocate them into lists, create a better visualisation and make it easy to work with it by associating tasks with steps to be taken (it is almost like a game). 

Here, we will talk about Kanban tool for crowded email inboxes. We want you to see the benefits of visualising emails in a way that works for your brain. Forget the traditional. Let’s think out of the box.

Do you want to know how can a Kanban tool with board can be useful for your business? Let’s check it out!

It is visual

In order to keep your email inbox visually appealing, the Kanban method will transform your email inbox in a board. It provides a very organised view and is incredibly helpful. So, it gets quite easier to keep control of your tasks because you have everything you need to do together, visually distributed, cleared, prioritised, separated by step and easily manageable. 

When all your emails pop up visually, you can instantly understand in which stage everything is. So, every task become simple, intuitive and all you have to do is drag and drop.

The Kanban tool can be customised and distributed anyway you want: by stages, by days, by projects, by topics, by priorities… And that makes your email inbox not only visually organised, but really useful and not just a bunch of emails mixed together. 

Actually, priority is one of the most important things we have to keep in mind when at work. We have tons of responsibilities and tasks to do. You have to prioritise and categorise your tasks. This is where you work with the visuals: by listing your priorities, labelling emails, assigning tasks, adding due dates, and, of course, relaxing your mind because, after all, everything will be visually appealing and organised in a way you won’t be overwhelmed.

It makes your team more collaborative

We are living in the collaboration era. Over the past few years, we have seen many softwares and tools coming up with the intention of creating a more productive workspace that instigates collaboration: Trello, Asana, Slack, Google Drive, etc. Companies are no longer expecting for individuality. Instead, they are looking for people who can connect and collaborate as a team.

This concept and valorization of collaboration as a work tool is being spread to several softwares, work dynamics and processes. Many email softwares are allowing the Kanban tool view to go hand in hand with collaboration.

With Kanban tool on your email, you can add lists as stages, for example, and share this board with your colleague. When you share these tasks and emails with your team, they will be aligned on what is going on, what needs to be done, who is being productive and several other positive impact points. This is important for keeping track, eliminate communication problems and create a more collaborative routine.

Immediately after you begin to use an email collaboration software, you will see the difference. You won’t need to spend hours and hours answering emails when your colleagues can share these tasks with you. And that impacts on productivity and a better flow of your tasks.

Kanban increases productivity

As stated above, collaboration impact on productivity. In fact, there is correlation between collaboration and workplace performance. According to a Stanford study, people who were primed to act collaboratively stuck at their task 64% longer than their solitary peers, whilst also reporting higher engagement levels, lower fatigue levels and a higher success rate. You see, collaboration can be the key to many issues. 

When using a Kanban tool, you will save time, create a healthy work routine and, at the same time, keep your eyes on everything in real time. And why that? Because email collaboration, especially with a Kanban tool, allows transparency. Communication becomes faster and objective.

It opens space for new technologies

The Kanban method can be used in several ways: as a project management software, like Trello; as a CRM tool, like Pipedrive; and as an innovating shared inbox feature, such as Drag App. 

Drag was created to solve email collaboration issues. We turn Gmail into Kanban tool with boards, that can be shared with your team in one click. That means our software doesn’t add any new logins/websites for your team and it works straight from your Gmail Inbox.

Ok. And is it difficult to operate Drag? Our tool is, literally, drap-and-drop — no wonder why we chose our name. Simply the fact that Drag works inside Gmail decreases the time to be invested in learning about a new tool. Everyone knows how to use Gmail because of how easy, intuitive and familiar we are with it. We can assure you that Drag follows its intuitiveness. 

By using Drag, you will save so much time and see how far your team can go. Good organisation and facility are consequences of using a Kanban board. Once you become adopt any Kanban tool in your work routine, you will not want to get rid of it. 

Conclusion

Can you see why some email collaboration softwares provide a Kanban tool with board? We want you to save time, keep track, list your tasks, know what you are doing and, more importantly, be aware of everything and turn off the feeling of being lost in your own work.

In a nutshell: a life changing characteristic such as a Kanban tool will help your work routine because: 

  • It is visual: it turns tasks into cards;
  • Simple to use: it breaks tasks into smaller and manageable pieces;
  • It is productive: it allows sorting and prioritisation of tasks.

This is innovative and reinforces team collaboration. So what are you waiting for?


Learn more about the benefits in Shared inboxes. Download Drag’s “The Ultimate Guide to Transform your Business with Shared Inboxes”. We did it to create awareness in companies in what concerns increasing productivity by using online tools. Click on the button below:

Learn how to Transform your Business with Shared Inboxes by downloading our Ebook!

About Drag

Drag is a shared inbox, inside Gmail, for teams to manage emails, tasks, helpdesk and more from one single place. Try Drag for free.

 

 

Jose Victor Matos

Author Jose Victor Matos

Brazilian, lover of cats, travels and content.

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