This will replace your G Suite Groups email

5th September 2018 in Google Groups

As discussed previously, G Suite Groups emails have been used as alternatives for people who intend to share emails across a group of people, inside a software they already use, know and trust.

These Google Groups for Business were made for some specific tasks, such as:

  • Creating a email lists system for members;
  • Web forums for any kind of subject inside your business;
  • Q&A forums, specifically for questions and some kind of help desk.

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Gmail Delegation: How to delegate Emails to your assistant

3rd September 2018 in Gmail Delegation

If not managed properly, Email can consume a lot of our productive time. Email management is a necessary, but painful thing to do. The adoption of virtual assistants for email management has been an increasing practice, making leading email clients such as Gmail release features such as Gmail delegation. These functionalities allow executives to provide assistant with access to their inbox, outsourcing part of the email management burden.

However, you need to use this powerful practice carefully to avoid backfiring.

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Shared Inbox with Google Groups: you are (probably) doing it wrong!

31st August 2018 in Shared Inbox, Shared Gmail, Team inbox, Google Groups

Created in 2001 with the intention of being a discussion space for groups to share emails, Google Groups has been used for multiple purposes since then. Among them is sharing your inbox.

However, Google Groups have never been designed to be a collaborative tool. It simply is a mail list for groups in which you can send and receive emails. There are much simpler options to share your inbox then Google Groups. 

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Why Google Groups don’t work (and the best alternative to it)

31st August 2018 in Google Groups

Google Groups was developed in 2001 with the intention of being a discussion space for groups to share emails. It basically worked as a mailing list, but with multiple senders. After some time, people have started trying to use it as share inboxes, so different team members could work on emails sent to the same alias. You all could have a Google Group, be able to receive emails in your personal inbox and reply to them accordingly. 

However, there are some limitations in Google Groups for this use case and this kind of workflow can be much more efficient if your team uses the right applications

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Yes, there is a Google Groups alternative in Gmail!

30th August 2018 in Google Groups

Google Groups have been used by some as an outcome for sharing inboxes for teams, but nowadays there are plenty other options. Originally created for online forums, Google Groups has ended up been used as some sort of “shared inbox”, in which a Group of people receive the same messages at the same time without needing to share an email account and a password.

This used to be reasonable when there were no alternative to shared inbox in Gmail. However, today other tools  go far beyond Google Groups e and also make it much simpler for companies.

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Why you should share email with your team

27th August 2018 in Email Productivity, Organize Gmail, Shared Inbox, Shared Gmail

Business tools are allowing people to collaborate. Live chat apps have reached millions of users that prefer to communicate in a group on real time instead of sending time-consuming emails. Each day more and more files are shared on the cloud with several users, throw a simple shareable link, allowing people to work together on the same document from different computers. Why until today, why are not allowed to share email?

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Gmail Delegation: You are (probably) doing it wrong!

23rd August 2018 in Gmail Delegation

Almost 8 years ago, Google launched Gmail delegation, that allows you to provide someone else with access to your inbox and emails. This is great for executives who use an executive assistant to manage their email and calendar for them.

This functionality may be very useful in various situations. However, there are some limitations that may be real deal-breakers for teams to delegate emails in a productive – and secure – manner.

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How to organize Gmail in To Do lists in 1 click

21st August 2018 in Email Productivity, Organize Gmail

Organize Gmail, is it a thing? For many people it might be something they don’t perceive, but undoubtedly it makes your productivity go really low.

As it happens with most everything you use on a daily basis, emails get quite messy when you don’t organize it constantly. Although many people struggle with it every day, others have learned tricks on how to optimize time and keep things organized, and this is what I want to share with you all today.

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Different ways to use a Gmail Shared Inbox

8th May 2018 in Shared Inbox, Team inbox

Sharing emails might sound a bit challenging in the first place, but it can be much easier than you expect. There are some external tools that allow teams to collaborate on email. Others, like Drag, allow teams to do it right from inside Gmail, in a Gmail Team Inbox.

Regardless of the workflow your team uses, there is always a different method your team can adopt to collaborate on Gmail, so don’t worry. Here are some of the ideas.

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