Google launched Gmail more than 14 years ago, and nowadays it has over 1.2 billion users — which makes it one of the biggest email providers on Earth. People use Gmail everyday, multiple times a day, and it means that:
it has a massive system;
over a billion people try to find different ways to organize Gmail.
Email how we use today has changed so much over the last years. It started as a simple tool to communicate and replicate physical mail. Today, it’s very collaborative and (usually) makes work more organized.
At the same time, To-Do lists are a fundamental tool on the business World. If you think about it, your business Inbox most probably works as a place where you receive tasks (in format of emails).
Wait! If emails and To-Do’s most times mean the same, why don’t they share the same space in Gmail?
Well, we all know how messy our inboxes can get, right? Being able to organize them is not something we are everyday, and once it’s cluttered, goodbye productivity. Organizing Gmail is something much easier said than done. When you start actually doing it, you realize it can take much more time than expected.
You see, not everything must be painful, but in order to achieve a decluttered and clean email, there are some steps to climb and mindsets to change, so let’s start it out.
Emails have been quite the same for a while. Almost every internet user has an account and knows how it works: a single list of emails sorted chronologically. Some folders and labels. Some bulk actions like archive, delete, send to folder. That’s all. And it has been like this for decades.
As businesses evolved, email has become much more than just a space for our messages. Many times, email represent a business hub. However, the old and good traditional email layout has become a hurdle for people productivity. It’s just not good enough. It’s not flexible enough.
There is a quite good solution for that: Kanban in Email. And here are some reasons why you should start doing it now.Continue reading »
Kanban helps you to visualize emails in a way that works for your brain. But, before I explain, let me provide some context. Setting meetings, checking new promos, receiving reminders, talking business and amenities… Nowadays we all seem to have tons of responsibilities in our hands. And most of them come as messages straight into our inboxes.
The result? Well, if you’re not organized enough: chaos.
And let’s be honest, it’s not that hard to get messy, just stop organizing for a while and suddenly things are unbearable. If you’re like me, it’s unpractical to work with all this clutter around you.
This is why, aiming to keep things organized, I always look for new methods, techniques and apps that help boost productivity while, at the same time, keep my inbox visually appealing.