Organizing Gmail: The best solution of all

Drag is the best tool for individuals and teams that want to keep Gmail organized.

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How to organize Gmail the best way?

The clearest way on organizing Gmail is using Kanban boards. But the most simple way of organizing your inbox is in several lists. Create costumized lists and organize your inbox draging and dropping cards, which represent emails and tasks, right inside Gmail.

“Organize Gmail in Shared Kanban Boards.”

Here’s how we think

Organizing Gmail is important to get things done in a clear way. The average person spends 6.3 hours per day in their inbox, yet a single chronological list of emails is not the best way to arrange your emails to provide context on things you need to get done that day.

We speak a lot about how to organize Gmail here at Drag. After all, this is a key piece of what Drag does.

Drag adds to Gmail in seconds and transforms the way you manage emails, tasks and workflows. You’ll be way more organized using a Kanban layout in email (we call them boards). Both individuals and teams benefit from it.

In this page you will learn more about Drag and it is fundamentally the best way to Organize Gmail.

We hope this helps…

Nick Timms
, Co-Founder @ Drag

The  TOP  reasons why people use Drag to organize Gmail


Turn Gmail into your To-do list

Back in the days when Email was created, it was just a tool to communicate, period. Right now, email has significantly expanded into being the central tool for mony workers. It has become the central place where many tasks arrive and are done. Turning inboxes into a to-do list has become a common practice. And Drag is a pioneer solution in Gmail.


Work in a visual way

Visual workflows are proven to make your team work faster and happier. For example, tools such as Trello,, Asana and Jira all use a visual way of working, called Kanban. It kicks the ass of traditional lists. Nowadays, almost every task management software offers this and Drag brings this to email also to make your life easier also. Optionally, of course.


Create custom boards for anything

With Drag, you can set up custom boards, starting empty. Drag tasks and emails from one board to another. You can delegate emails to your assistant or build a Sales pipeline from scratch. Turn Gmail into your workflow management tool. To manage clients, leads, suppliers, projects, everything.


Gmail. With superpowers

We’ve added a few extra (super-cool, super-useful) features. Internal team chat, due dates, tasks, color coding, integration with Google Calendar, @mentions, just to mention a few.

Everything Inbox for individuals and teams

This means no more navigating between tools or forwarding or cc’ing between internal teams. In short, Drag turns Gmail into an Everything Inbox for Teams – one single workspace to run your business.

Shared Inbox    COLLABORATION   

Drag instantly turns Gmail into the Everything Inbox for teams. Share company emails such as support@, sales@ right inside Gmail.

organizing gmail

Multiple boards    WORKFLOW   

Your team can use shared boards and shared inboxes like they were their own – it can be used for anything from a simple Help Desk and CRM to a Marketing board.

Email delegation    COLLABORATION   

Need to delegate emails or tasks to someone, like your assistant? Simply select specific emails or tasks and allow team members to get things done on your behalf.

Kanban / list views    WORKFLOW   

Drag turns Gmail into a Kanban layout (we call them boards). It’s a proven way to be more organized. You know how to use Gmail, so no training needed.

Tasks in inbox    WORKFLOW   

Not everything comes as an email, sometimes there’s a separate task. You can add tasks directly to your inbox.

Email assignment    COLLABORATION   

Get work done faster by assigning emails and tasks to the best-placed team members. You can see, at a glance, who’s working on what.

@mentions    COLLABORATION   

@mention your team to start a real-time chat with someone to solve a Help Desk ticket faster, or to close a deal with more value. You can chat, internally, on any shared emails or tasks.

Internal team chat    COLLABORATION   

A private space for you and your team. Add context to any conversation by collaborating behind the scenes with your team.

Email notes    WORKFLOW   

Can’t remember some details? Add notes to any email so you’re always have information to hand.

Checklists    WORKFLOW   

Most emails come with things to get done. Separate these out and add them as actionable tasks.

Due dates    WORKFLOW   

Is there a deadline – something you need to get done by a date? Keep things on track by adding a due date.

Drag to boards    COLLABORATION   

Drag works across boards. Received an email directly to you? Drag it to a team board so your entire team can help solve faster.

Sort emails / tasks    WORKFLOW   

Emails come and go, sometimes it’s hard to keep track. Keep your inbox organized by dragging emails to different columns on your board. It’s really as simple as that.

Filter emails / tasks    WORKFLOW   

Filter your boards so that you can focus on the things that matter most. You can filter by person, statuses, colors and labels.

Color coding    WORKFLOW   

Get a better overview of your boards by color-coding them based on time zones, urgency levels or anything that works best for you.

Approved Google secure    SECURITY   

Officially approved by Google-appointed third party security assessors.

Gmail add-on    MOBILE   

Work on Drag on the move. Drag’s Gmail add-on installs across devices and help organize your boards when you don’t have access to your computer.

Calendar integration    INTEGRATION   

Drag syncs. with your Google Calendar. Any email or task with a due date attached, will be automatically added to your Google Calendar so your team knows when stuff needs to be finished.

* Column automation    WORKFLOW   

Easily automate repeatable workflows. Automatically send emails to boards, assign emails and create tasks for your team.

* Merge cards    INTEGRATION   

Merge cards into a collections to save time and energy. Group different emails and tasks into one single card to better manage your work.

* Shared labels    COLLABORATION   

Share labels and organize your boards across your team with shared labels.

* Shared drafts    COLLABORATION   

Work together on replies. Collaborate using shared drafts. Write a reply and have your colleague check it before sending.

* Google Groups    INTEGRATION   

Connect Google Groups to boards for your team to immediately manage the Groups inbox.

* Reply as @alias    COLLABORATION   

Reply as yourself, your team or as the shared inbox address such as sales@ or support@.

* Activity log    WORKFLOW   

Get a full history of all actions on a board. Learn what and when you need to deal with an email or task.

Want to see more?

* Above all, we are working to deliver on our vision of the Everything Inbox. Please view and feedback on future features



AND we created the category of the Everything Inbox for you.

Here is the defining moment…

In other words, here is us defining the new category of the Everything Inbox. After that, others have since attempted to follow with “Team workspace in Gmail”, “Collaborative Workspace in Gmail” and other expressions. But we are creating a category and have a clear vision from day one to deliver first Everything Inbox for teams – one single workspace to run your business.

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