Manage Google Mail properly in your business

By 4th May 2019 No Comments

Email management is an important task for teams. Basically because everybody needs its inbox organized in order to produce work more properly and get things done. 

Although it is not hard to manage, we need to create mindsets on how we communicate with which other and how we can make the most of our Google Mail experience – with or without extensions, plugins and software. With new communication methods, you’re probably aware that sometimes it feels like email loses a little bit of efficiency — even though you still need it. But that’s why we’re rebuilding email and experiences.

Shortly: manage Google Mail is not so hard. As Google Mail has more than 1 billion active users, we learned through the times how to use it. But did we learn how to truly manage it? That’s what we will see in today’s article, and we will also discuss about some options below that allows you to create a better experience to manage Google Mail as it should be done. 

Google Mail is a wonderful tool, but…

Google Mail is a wonderful tool, but people don’t always use it well. Actually, it’s not that people don’t use it well, it’s because people don’t know what Google Mail is capable of. When allied with extensions and plugins, Google Mail can be a powerful tool for your business. 

While many users opt for a dedicated software to help with email management, others still need to keep with their Google Mail inbox — it is simpler, can be opened anywhere and doesn’t require much space —, which is why email management extensions are becoming very popular these days.

As you must probably know, emails can consume a lot of our productive time. If not managed properly, we can find ourselves leaving aside crucial activities on our work routine if we don’t delegate and share our tasks. So we need to find a balance and use extensions that will help us optimize our work routine. 

In order to make the most of your email, here are some extensions we have gathered for you. Let’s check it out! 

Managing Google Mail like a boss

Drag App

The ultimate solution to manage your Google Mail inbox, Drag App is an extension that works specifically for Google Mail and allows your company to have a full experience on email management. With Drag, everything is possible when it comes to track, organize, record and truly manage your inbox.

It enables a Kanban board view for your emails and you can get a CRM, Helpdesk and shared inbox: everything straight from your Google Mail inbox! By centralizing and visualizing everything, Drag reduces the amount of time you spend on managing your emails and on transitioning among different tools. Everything works seamlessly together so you can have a clear understanding of the process.

One of Drag’s biggest assets is the delegation functionality. Since we turn Gmail into Kanban boards, like Trello, you can share it with your team and use your cards (emails) to delegate it easily without any of the limitations brought by Google Mail delegation. You just need to choose the person you want to delegate it. Very simple.

You can also share your inbox. But don’t worry, you can choose which emails to share. You just need to create a shared inbox and insert there all the emails that you want to share with your team. 

And since it is an extension, whenever you want to come back to your Google Mail previous layout, you just have to switch off Drag’s button. But we are pretty sure you won’t want to do that. 😉 

Other extensions


Focused on helping cliente service teams, ClientFlow comes as a shared inbox and project management software. The platform has some features such as: shared inbox, which makes team collaboration possible, time tracking and others features that are being designed.  

*You can start a 7-day free trial to check if your company will adapt to it or not. If you like it, pricing starts at $19 for a minimum of two users. In case your company has more than 30 people, you can contact them for more options. 


Do you know that anxious feeling we get when we need a fast response through email but people just don’t answer it? With Mailtrack you can check if anyone has opened your email – even how many times they have opened it. They have over 1.1 million satisfied users and today they are the most popular email tracking extension available on Chrome. 

In some cases, they can also see if the Mailtrack button of the email you sent is set. So they can answer you real fast. This extension can help you track, organize and revolutionize the way you connect with your stakeholders and colleagues. You should give it a try! 

*You can check the pricing table here.


We are definitely living in the collaboration era. Over the past few years, we have seen many software and tools coming up with the intention of creating a more productive workspace that instigates collaboration. We need to connect and collaborate as a team.

Some dedicated email software allows you to create a visual and shared space on your inbox where you can track down progress without having to be worried about whether it has been done or not. However, with extensions you can do so much more of your email and productivity, so don’t take it for granted and try out what could be the ultimate solution for your team and company.

In case you know other extensions and plugins that can boost your skills to manage Google Mail, please share with us. We’d like to know! 

Learn more about the benefits in Shared inboxes. Download Drag’s “The Ultimate Guide to Transform your Business with Shared Inboxes”. We did it to create awareness in companies in what concerns increasing productivity by using online tools. Click on the button below:

Learn how to Transform your Business with Shared Inboxes by downloading our Ebook!

About Drag

Drag is a shared inbox, inside Gmail, for teams to manage emails, tasks, helpdesk and more from one single place. Try Drag for free.


Author Drag

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