G Suite is the perfect platform for teams to collaborate and have everything they need in just one place: lots of apps and, above all, the possibility to have your own email domain. And all of that comes with a price, but for those who don’t know it yet, G Suite offers distinct plans. That’s why many people compare G Suite Business vs Basic, to decide which one of them is better for their companies.
In this article, we will compare all the plans, their prices, and also help you to find the one that fits all your needs.
G Suite Basic
As the name already suggests, this is the basic license you can purchase in G Suite. However, if you think this plan is not powerful for being basic, you’re mistaken. It offers a set of tools and powerful resources that are ideal for small and medium companies.
Keep in mind that all the features the Basic plan offers are also on the other G Suite plans. Let’s have a look at each one of them.
In general, the main aspects of the Basic plan that can change or not on other plans are:
Storage: Users can benefit from 30 GB of storage in Google Drive
Domain: Create email accounts with your own company domain (ex: [email protected])
Shared calendars: Use Google Calendar to set up your company important dates and terms
Hangouts Chat: Exchange messages with your team in real-time, securely.
Hangouts Meet: Set up video and voice conferences with up to 100 simultaneous participants per call.
The Google Office Suite
G Suite is totally based on collaboration for companies. This means that most of the features they offer have this aspect present on apps. Google’s office suite is a great example of this.
It includes the apps Docs, Sheets, Presentations and Forms. All of them allow your team to collaborate in real-time, simultaneously.
In terms of support, this plan offers 24/7 support by phone, email and online. Plus, from the security aspect, it allows you to manage user accounts, security settings, and everything you need to keep your account safe. Finally, you can view all the alerts, notifications and important actions across G Suite on the Alert Center.
This Google app allows you to create simple websites from scratch. You can integrate your websites with other Google apps, such as Google Drive and Google Maps. It’s possible to even create levels of permissions within your website (Owner, Editor, and Viewer).
Price: The Basic plan costs $6 per user, per month
G Suite Business
G Suite Business is a plan that fits the demands of medium to large companies or teams. But keep in mind that there are solutions that can be useful even to small teams, depending on your workflow.
When we make the comparison G Suite Basic vs Business, there are some main differences that the intermediate plan can offer.
Same but better
When you have the G Suite Business plan, the cloud storage in Google Drive is unlimited. But if you have a team of fewer than 5 users, it can be of 1TB per user.
When we talk about Hangouts, the number of people that can attend video conferences simultaneously rises to 150.
One thing that Google Business offers and Basic doesn’t is Cloud Search. This allows you to find everything you need inside the cloud storage quickly and easily, in a very secure way. This means you have access to Google smart searches. For example, if you type the word “Financial report”, the results that will appear can be from Google Drive, Gmail, Sheets, Docs or Presentations. As long as they are stored in any place of G Suite, you can find whatever you need.
Google Vault (eDiscovery)
Google Vault, is a tool focused on data retention and eDiscovery. According to Google, it “keeps track of what matters”. You basically can “retain, search, and export your organization’s data from select apps with Vault”.
You can protect your data, setting retention rules and also retrieve information from any account in your G Suite, even from the ones that were suspended.
Finally, it’s possible to obtain auditing reports to track user activities, which can be useful when you have larger teams and want to have more control over what has been done.
Price: The Business plan costs $12 per user per month.
G Suite Enterprise
This is the most complete version of G Suite available. That’s why it is recommended for larger organizations that need more advanced features. Mainly when they need to manage security keys or have additional data protection.
The G Suite Enterprise plan offers an extra security layer that is stronger than the other plans. It covers either the files stored in the cloud and your emails. This means there is a great number of functionalities on this plan to avoid leaking of data,
When we compare G Suite Business and G Suite enterprise that are some main differences that the last one includes:
- A resource to record videoconferences and save them on Google Drive.
- The possibility of making videoconferences with up to 250 participants simultaneously per call;
- Transmission of videoconferences for up to 100.000 spectators.
Besides that, you have some exclusive features:
- Image text search feature.
- Analysis of Gmail records in BigQuery, using advanced and personalized queries.
- S / MIME encryption to increase email security.
Let’s take a look at other features that you can find in G Suite Entreprise:
Cloud Identity Premium
A unified console to manage users, devices, and apps. It basically “helps IT and security teams maximize end-user efficiency, protect company data, and transition to a digital workspace”.
Data loss prevention
In a world where constant data leaks occur, you need an extra security layer that can protect your company from this issue. That’s why G Suite offers a feature of data loss prevention for Google Drive, and Google Docs.
These features offer automation of mobile devices to manage tasks and application of customs rules that are activated when suspicious events are detected. They basically scan files and documents for sensitive content. Then they set up actions necessary to be taken if someone inside your G Suite tries to share confidential files with external people.
Price: The Enterprise plan costs $25 per user per month.
Is it possible to use G Suite for free?
This is another doubt that can pop up in your mind, and yes, it’s possible in some cases. Let’s check all of the possibilities of having G Suite for a lower price or even for free.
It’s possible to find some promo codes and deals online to use in your purchase. One good option is to check web hosts to search for these promo codes. But be sure to do this before signing up for a G Suite package on Google’s website.
14-day free use
You can have a free trial of two weeks, to decide if G Suite is suitable for your company and if your teammates will adapt to it. This facilitates the process of decision-making, mainly if you are considering a G Suite competitor as well.
G Suite for Education
G Suite for Education is a free package for employees and organizations related to education, and with the purpose of serving schools.
Notice that there are two educational plans: Standard and Enterprise. The Standard is utterly free, whereas the Enterprise is not, due to its advanced features.
The free version includes the following features:
- Unlimited access and storage in Google Drive
- Video conferencing and voice calls in Hangouts
- Email accounts for the school in Gmail
- Shared calendars
- Office suite
- Collaboration with Google Classroom
The premium version offers advanced security features, Cloud Search, bigger Hangouts meetings (up to 250 participants), and live transmissions (up to 100.000 participants). This plan is ideal for bigger institutions, such as universities.
G Suite for nonprofits
This free plan is available for nonprofit organizations and offers some advanced features of G Suite. The organizations have access to G Suite Basic at no cost. This means they can get a personalized Domain for their email accounts.
G Suite Basic vs Business: which one you should choose
Now that you know the difference between G Suite plans you can make the best choice for your company or team.
Keep in mind what is the most important aspect you are going to need for your work: security, amount of storage available, include features, or all of them. For example, if you need more storage to save your important files, maybe G Suite Basic is not the right choice.
When you catch yourself with the doubt G Suite Basic vs Business, we hope this comparison can help you. This way you can find the right alternative that will fit all of your needs.
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