We ❤️ Google, just not Google Groups. Honestly, it's not intuitive nor the best way to a shared inbox. So, here we are - the best Google Groups alternative.
What is Google Groups?
Google Groups are an 'easy' way for groups of people to communicate and collaborate. It allows you to send an email into a group with one address - that's how they describe it. But, lets be honest... it's not that great. There must be a better way.
Are you considering alternatives to Google Groups because...
It's difficult to get your team on the same page?
By simply sending copy of emails to multiple users only multiplies the amount of emails that are being exchange without adding a structured way to manage emails. Multiple times, either emails are replied twice or nobody ends up replying - thinking that someone else has already done so.
🚀 Drag share emails real time across the whole team
🚀 All team members work on the same email file, no more duplications
🚀 Team members get updated on real time about replies, no more conflicts
Difficult to assign emails/tasks to team members?
When multiple people receive the same email across different inboxes, it gets hard to define who is doing what - or who is replying to which email. Google Groups does not allow team to clear establish tasks for each team member.
🚀 Drag allows you to assign tasks to team members
🚀 Everybody knows on what others are working on
🚀 Keep the team motivated and working cohesively
Makes internal communication confusing?
The only way a team can communicate using Google Groups is by sending more and more emails, forwarding, cc'ing, bcc'ing. Teams shouldn't need to send even more emails to communicate internally, there is a more efficient way to so that by adding internal conversations to emails.
🚀 Drag allows team to communicate internally with internal notes
🚀 Share tasks and due dates across all emails
🚀 Organize emails and tasks into visual and shared boards
Google Groups alternative Essentials
If you’re looking for more information on the simplest set up a Shared Inbox in Gmail, here are some highly-recommended reads 🙂
Created in 2001 with the intention of being a discussion space for groups to share emails, Google Groups has been used for multiple purposes since then. Among them is sharing your inbox.
However, Google Groups have never been designed to be a collaborative tool. It simply is a mail list for groups in which you can send and receive emails. There are much simpler options to share your inbox then Google Groups.
Google Groups was developed in 2001 with the intention of being a discussion space for groups to share emails. It basically worked as a mailing list, but with multiple senders. After some time, people have started trying to use it as shareinboxes, so different team members could work on emails sent to the same alias. You all could have a Google Group, be able to receive emails in your personal inbox and reply to them accordingly.
However, there are some limitations in Google Groups for this use case and this kind of workflow can be much more efficient if your team usesthe right applications.
Google Groups have been used by some as an outcome for sharing inboxes for teams, but nowadays there are plenty other options. Originally created for online forums, Google Groups has ended up been used as some sort of “shared inbox”, in which a Group of people receive the same messages at the same time without needing to share an email account and a password.
This used to be reasonable when there were no alternative to shared inbox in Gmail. However, today other tools go far beyond Google Groups e and also make it much simpler for companies.